Ogeechee Tech College Joseph E Kennedy

Policies & Procedures

Section I. Introduction | Section 2. Mission and System Of Governance  |  Section 3. Administration/Operations 
Section 4. Human Resources | Section 5. Academic Affairs  |  Section 6. Student Affairs  |  Section 7. Public Safety


Ogeechee Technical College adheres to the policies, procedures, and guidelines developed by the State Board of the Technical College System of Georgia (SBTCSG). Ogeechee Tech develops procedures to ensure specific methods are employed to express State Board policies and procedures in day-to-day operations.

1.1. Policy - Development, Approval and Review of TCSG Policies and Procedures (TCSG)

1.1p. Procedure - Development, Approval, and Review of TCSG Policies and Procedures (TCSG)

OTC Procedure - Development, Approval and Review of Local Procedures

1.1p.a1. Attachment - State Board Policy Format (TCSG)

1.1p.a2. Attachment - TCSG Procedure Format (TCSG)

OTC Attachment - Local Procedure Format

Statute O.C.G.A. § 20-4-11 Powers of Board (TCSG)

Statute O.C.G.A. § 20-4-14 TCSG Powers and Duties (TCSG)

2.1. State Board Governance

2.1.1. Policy - Statement of Equal Opportunity (TCSG)

2.1.1p. Procedure - Statement of Equal Opportunity (TCSG)

OTC Statement of Equal Opportunity

2.1.2. Policy - Mission Statement (TCSG)

OTC Procedure - Mission Statement

OTC Attachment - Mission Statement Process

OTC Procedure - Vision Statement

2.1.3. Policy - Responsibilities and Authority (TCSG)

2.1.4. Policy - Bylaws (TCSG)

2.1.5. Policy - Compensation and Expenses (TCSG)

2.1.6. Policy - Ethical Responsibilities (TCSG)

2.1.6.a1. Attachment - Ethical Responsibilities Acknowledgement Statement (TCSG)

2.1.7. Policy - President Emeritus (TCSG)

2.1.7p. Procedure - President Emeritus Designation (TCSG)

2.1.8. Policy - The Naming of College Buildings, Grounds, or Programs (TCSG)

2.1.8p. Procedure - The Naming of College Buildings, Grounds, or Programs (TCSG)

OTC Procedure - Naming of College Buildings, Grounds or Programs

2.2. Office of the Commissioner

2.2.1. Policy - Commissioner Responsibilities and Authority (TCSG)

2.2.2. Policy - Agency Strategic Planning (TCSG)

2.3. Technical Colleges

2.3.1. Policy - Employment of Presidents (TCSG)

2.3.1p. Procedure - Employment of Presidents (TCSG)

2.3.2. Policy - Responsibilities and Authority of Technical College Presidents (TCSG)

2.3.2p. Procedure - Responsibilities and Authority of Technical College Presidents (TCSG)

OTC Procedure - Public Complaint

OTC Attachment - General Public Complaint Form

2.3.3. Policy - Technical College Strategic Planning (TCSG)

2.3.3p. Procedure - TCSG College Strategic Planning (TCSG)

2.3.4. Policy - Technical College Accreditation (TCSG)

2.3.5 Policy - Technical College Substantive Change Reporting (TCSG)

OTC Procedure - Substantive Change Reporting

2.3.6 Policy - Accreditation Reporting Standards (TCSG)

OTC Procedure - Accreditation Reporting Standards

2.4. Local Board of Directors

2.4.1. Policy - Local Board Responsibilities and Authority (TCSG)

2.4.1.a1. Attachment - Local Board Bylaws (TCSG)

OTC Procedure - Local Board Responsibilities and Authority

OTC Procedure - Local Board Bylaws

2.4.3p. Procedure - Compensation and Expenses (TCSG)

2.4.3p.a1. Attachment - Selection of the Method for Reimbursement of Local Board Related Expenses (TCSG)

2.4.4p. Procedure - Local Board Member Emeritus (TCSG)

OTC Procedure - Local Board Member Emeritus

2.4.5p. Procedure - Approving Technical College Local Board Members (TCSG)

2.4.5p.a1. Attachment - Local Board Appointment/Reappointment Form (TCSG)

3.1. Budget and Accounting

3.1.1. Policy - Financial Overview (TCSG)

3.1.2. Policy - Annual Budget Requests and Operating Budgets (TCSG)

3.1.3. Policy - Transfer of Funds Among Technical Colleges (TCSG)

3.1.4. Policy - Accounting System (TCSG)

3.1.5. Policy - Contract Management (TCSG)

3.1.6. Policy - Payroll System (TCSG)

3.1.7. Policy - Enterprise Funds (TCSG)

3.1.8. Policy - State Board Audit Resolution Process (TCSG)

3.1.8p. Procedure - State Board Audit Resolution Process (TCSG)

3.1.9. Policy - Bank Accounts (TCSG)

3.1.10. Policy - Petty Cash Funds (TCSG)

3.1.11. Policy - Georgia Sales and Use Tax (TCSG)

3.1.12. Policy - Cooperative Nonprofit Organizations (TCSG)

3.1.12.a1. Attachment - MOU Cooperative Nonprofit Organizations (TCSG)

OTC Procedure - Cooperative Nonprofit Organizations

OTC Procedure - Foundation

3.1.13. Policy - Debt Collection Contract for Collection of College's Unpaid Accounts (TCSG)

3.1.13p. Procedure - Debt Collection Contract for Collection of College's Unpaid Accounts (TCSG)

3.1.13p.a1. Attachment - Returned Checks Forms (TCSG)

3.1.13p.a2. Attachment - Referral Letter to Collection Agency Form (TCSG)

OTC Procedure - Collection

3.1.14. Policy - Indirect Cost Rate (TCSG)

3.1.16. Policy - Purchasing (TCSG)

3.1.16p1. Procedure - Purchasing Bond Funded Goods & Services (TCSG)

3.1.16p2. Procedure - Purchasing Non-Bond Funded Goods & Services (TCSG)

OTC Procedure - Purchasing

Business Office Procedures & Internal Controls

Purchasing Card Policies & Procedures Manual

3.2. Copyright, Intellectual Property Protection

3.2.1. Policy - Intellectual Property (TCSG)

OTC Procedure - Intellectual Property

3.2.2p. Procedure - Development of Patentable Devices (TCSG)

3.2.3p. Procedure - HEOA P2P Unauthorized File Sharing Prevention Compliance (TCSG)

3.3. Operations

3.3.1. Policy - Maintenance for Campus Facilities (TCSG)

OTC Procedure - Food and Drink

OTC Procedure - Litter

3.3.2. Policy - DOAS Motor Pool (TCSG)

3.3.2p. Procedure - DOAS Motor Pool (TCSG)

OTC Procedure - Use of College Vehicles

OTC Procedure - Traffic and Parking

3.3.3. Policy - Use of Campus Facilities (TCSG)

3.3.3.a1. Attachment - Use of Campus License Agreement (TCSG)

OTC Procedure - Use of Campus Facilities

OTC Procedure - Electronic Message Board Usage

OTC Procedure - Advertising and Distribution of Materials by Non-College Entities

OTC Procedure - Solicitation

OTC Procedure - Business Office Procedures for Facility Rentals

3.3.4p. Procedure - Acceptable Computer and Internet Use (TCSG)

OTC Procedure - Acceptable Computer and Internet Use

OTC Procedure - Email Use

OTC Procedure - Privacy Notice to Computer Users

OTC Procedure - Remote Access

OTC Procedure - Laptop Computer Use

OTC Procedure - Web Design

3.3.5. Policy - Use of Telecommunications Equipment (TCSG)

OTC Procedure - Controlling Usage of Telecommunications Equipment

3.3.6. Policy - Use of Alcoholic Beverages on Campus (TCSG)

3.3.6p. Procedure - Use of Alcoholic Beverages on Campus (TCSG)

3.3.6.a1. Attachment - Alcohol on Campus Request and Agreement (TCSG)

3.3.6.a2. Attachment - State Alcoholic Beverage Tax Law and Regulations Order Form (TCSG)

3.3.6.a3. Attachment - Sample Event Agreement Form (TCSG)

OTC Procedure - Alcohol on Campus

3.3.7. Policy - Tobacco Use (TCSG)

OTC Procedure - Tobacco Use

3.3.8. Policy - Records Management >(TCSG)

3.3.9. Policy - Inventory Management (TCSG)

OTC Procedure - Authorized Uses of Equipment and Supplies

3.3.10. Policy - Firearms, Weapons, and Explosives (TCSG)

3.3.11. Policy - Severe Inclement Weather (TCSG)

OTC Procedure - Severe Inclement Weather

3.3.12. Policy - Real Property Acquisitions and Leases (TCSG)

3.3.13p. Procedure - Business Email Archiving, Retention, and Investigation (TCSG)

3.3.14p. Procedure - Open Records Requests (TCSG)

3.3.14p.a1. Attachment - Sample Response Letter (TCSG)

3.3.15. Policy - Environmental Protection (TCSG)

3.3.16p. Procedure - Identity Theft Prevention (TCSG)

OTC Procedure - Employee Access to Facilities

4.1. Employment Guidelines and Processes

4.1.1. Policy - Recruiting and Hiring (TCSG)

4.1.1p1. Procedure - Recruiting and Hiring (TCSG)

OTC Procedure - Recruiting and Hiring

OTC Guidelines - Interviewing and Hiring Full-Time Faculty & Staff

OTC Guidelines - Interviewing and Hiring Part-Time Staff

OTC Guidelines - Interviewing and Hiring Adjunct Faculty

4.1.1p2. Procedure - Intra System Recruitment (TCSG)

4.1.1p3. Procedure - Interviewing and Selection Guidelines (TCSG)

4.1.2. Policy - Verifying Employment Eligibility (TCSG)

4.1.2p. Procedure - Verifying Identity and Employment Eligibility (TCSG)

4.1.2p.a1. Attachment - Employment Eligibility Verification Form (TCSG)

4.1.3. Policy - Job Descriptions (TCSG)

4.1.4p. Procedure - Categories of Employment (TCSG)

4.1.5. Policy - Verification of Employment (TCSG)

4.1.6. Policy - Employment Contracts (TCSG)

4.1.6p. Procedure - Employment Contracts (TCSG)

4.1.6p.a1. Attachment - Employment Contract (TCSG)

4.1.6p.a2. Attachment - Standard Non-Renewal Letter (TCSG)

4.1.7. Policy - Personnel Files (TCSG)

4.1.7p. Procedure - Collection, Retention and Release of Employment Records (TCSG)

4.1.8. Policy - Instructional Staff Work Assignments (TCSG)

4.1.8p. Procedure - Instructional Staff Work Assignments (TCSG)

OTC Procedure - Faculty Workload

4.1.9. Policy - Background Investigations (TCSG)

4.1.9p. Procedure - Background Investigations (TCSG)

4.7.2p.a5. Attachment - Drivers' History Consent Form (TCSG)

4.1.9p.a1. Attachment - Criminal History Consent Form (TCSG)

4.1.9p.a2. Attachment - DSI-State of Georgia Background Request Form (TCSG)

4.1.9p.a3. Attachment - Fair Credit Reporting Act Guidelines (TCSG)

4.1.9p.a4. Attachment - Credit Information Release & Fair Credit Reporting Disclosure (TCSG)

4.1.9p.a5. Attachment - GCIC Awareness Statement (TCSG)

4.1.9p.a6. Attachment - Pre-Employment Questionnaire-P.O.S.T Law Enforce Positions (TCSG)

4.1.9p.a7. Attachment - Authorization to Release Personal Information Form (TCSG)

4.1.9p.a8. Attachment - Medical & Physical Exam Acknowledgement Form (TCSG)

4.1.9p.a9. Attachment - Cogent Systems/GA Applicant Process Acknowledgement Form (TCSG)

4.1.9p.a10. Attachment - Glossary of Criminal History Report/Terms and Conditions (TCSG)

4.1.9p.a11. Attachment - Summary of Rights under Fair Credit Reporting Act (TCSG)

4.1.9p.a12. Attachment - Governor Deal's Executive Order February 2015 (TCSG)

OTC Procedure - Volunteer Services

4.1.10. Policy - Reduction in Force (TCSG)

4.1.10p. Procedure - Reduction in Force (TCSG)

4.1.10p.a1. Attachment - RIF Assessment Matrix Guidelines (TCSG)

4.1.10p.a2. Attachment - RIF Assessment Matrix Definitions (TCSG)

4.1.10p.a3. Attachment - RIF Assessment Matrix Technical Colleges (TCSG)

4.1.10p.a4. Attachment - RIF Assessment Matrix System Office (TCSG)

4.1.10p.a5. Attachment - College Special Case Exception Form (TCSG)

4.1.10p.a6. Attachment - System Office Special Case Exception Form (TCSG)

4.2. Work Hours and Schedules

4.2.1. Policy - Working Hours, Overtime and Compensatory Time (TCSG)

4.2.1p. Procedure - Working Hours, Overtime, and Compensatory Time (TCSG)

4.2.1p.a1. Attachment - Overtime Exemption Information - FLSA (TCSG)

4.2.1p.a2. Attachment - Understanding Concerning FLSA Compensatory Time (TCSG)

4.2.1p.a3. Attachment - Sample Time Sheet (TCSG)

4.2.2. Policy - Official Business Hours and Work Schedules (TCSG)

4.2.2p1. Procedure - Official Business Hours and Work Schedules (TCSG)

4.2.2p1.a1. Attachment - Sample Alternating Week-Day Off Calendars (TCSG)

4.2.2p1.a2. Attachment - Alternating Week-Day Off Schedule Agreement (TCSG)

4.2.2p1.a3. Attachment - Four 10-Hour Work Day Schedule Agreement (TCSG)

4.2.2p2. Procedure - Telework and Alternate Work Locations (TCSG)

4.2.2p2.a1. Attachment - Telework Agreement (TCSG)

4.2.2p2.a2. Attachment - Telework and Alternate Work Location Request Form (TCSG)

4.3. Employee Ethics and Standards of Conduct

4.3.1p. Procedure - Unlawful Discrimination, Harassment and Retaliation in Employment (TCSG)

4.3.1p.a1. Attachment - Employee Acknowledgement Form (TCSG)

4.3.1p2. Procedure - Employee Sexual Harassment Prevention (TCSG)

4.3.2. Policy - Ethics and Standards of Conduct for Employees (TCSG)

4.3.2p1. Procedure - Ethical Responsibilities of Employees (TCSG)

4.3.2p1.a1. Attachment - Governor Kemp's January 14, 2019 Executive Order on Ethics (TCSG)

4.3.2p1.a2. Attachment - Sample Employee Ethics Acknowledgement Form (TCSG)

4.3.2p2. Procedure - Consensual Relationships (TCSG)

4.3.2p3. Procedure - Gifts, Honoraria and Expenses (TCSG)

4.3.2p3.a1. Attachment - Report of Expense Reimbursement by a Third Party Organization (TCSG)

4.3.2p1.a1. Attachment - Governor Kemp's January 14, 2019 Executive Order on Ethics (TCSG)

4.3.2p1.a2. Attachment - Sample Employee Ethics Acknowledgement Form (TCSG)

4.3.2p4. Procedure - Standards of Business Conduct (TCSG)

OTC Procedure - Employee Dress Code

4.3.2p5. Procedure - Political Activity (TCSG)

4.3.2p5.a1. Attachment - Political Activity Request Form (TCSG)

4.3.2p6. Procedure - Other Employment (TCSG)

4.3.2p6.a1. Attachment - Initial Request for Other Employment (TCSG)

4.3.2p6.a2. Attachment - Request to Continue Other Employment (TCSG)

4.3.2p6.a3. Attachment - Request for Other Employment for Adjuncts (TCSG)

4.3.2p6.a4. Attachment - State Business Transaction Disclosure Report (TCSG)

4.3.2p6.a5. Attachment - PS Employment Records Worksheet (TCSG)

4.3.2p6.a6. Attachment - FLSA Designation Worksheet (TCSG)

4.3.2p6.a7. Attachment - Overtime Calculation Worksheet (TCSG)

4.3.2p6.a8. Attachment - FAQ (TCSG)

4.3.2p7 - Procedure - Children in the Workplace (TCSG)

OTC Procedure - Visitors

4.3.3p. Procedure - Workplace Violence (TCSG)

4.3.3p.a1. Attachment - Workplace Violence Incident Report Form (TCSG)

OTC Procedure - Workplace Violence

OTC Attachment - Workplace Violence Incident Reporting Form

4.3.4. Policy - Employment of Relatives (TCSG)

4.4.1. Policy - Positive Discipline (TCSG)

4.4.1p. Procedure - Positive Discipline (TCSG)

4.4.1p.a1. Attachment - Performance Management Matrix-Technical Colleges (TCSG)

4.4.1p.a2. Attachment - Performance Management Matrix-System Office (TCSG)

4.4.1p.a3. Attachment - Worksheet Pre-Meeting Checklist (TCSG)

4.4.1p.a4. Attachment - Worksheet-Post-Meeting Summary (TCSG)

4.4.1p.a5. Attachment - Reminder 2 Sample Memorandum (TCSG)

4.4.1p.a6. Attachment - Decision Making Leave Sample Memorandum (TCSG)

4.4.1p.a7. Attachment - Suspension with Pay Sample Letter (TCSG)

4.4.2p. Procedure - Adverse Employment Actions (TCSG)

4.4.3. Policy - Employee Complaint Resolution (TCSG)

4.4.3p. Procedure - Employee Complaint Resolution (TCSG)

4.4.3p.a1. Attachment - Employee Complaint Form (TCSG)

4.4.4. Policy - Performance Management (TCSG)

4.4.4p. Procedure - Performance Management (TCSG)

OTC Procedure - Performance Management

4.5. Employee Leave

4.5.1p. Procedure - FMLA (TCSG)

4.5.1p.a1. Attachment - Leave Request Form (TCSG)

4.5.1p.a2. Attachment - Child's Birth-Adoption-Foster Care Form (TCSG)

4.5.1p.a3. Attachment - Cert. of Health Care Provider for Family Member Serious Health (TCSG)

4.5.1p.a4. Attachment - Cert. of Health Care Provider for Employee Serious Health (TCSG)

4.5.1p.a5. Attachment - Cert. Serious Injury for Military Family Leave (TCSG)

4.5.1p.a6. Attachment - Cert. Qualifying Exigency Military Family Leave (TCSG)

4.5.1p.a7. Attachment - Notice of Eligibility-Rights and Responsibilities Form (TCSG)

4.5.1p.a8. Attachment - FMLA Designation Notice (TCSG)

4.5.1p.a9. Attachment - DOL Notice to Employees Rights & Responsibilities - FMLA (TCSG)

4.5.2. Policy - Leave (TCSG)

4.5.2.a1. Attachment - Leave Request Form (TCSG)

4.1.1p1.a2. Attachment - Personnel Action Form (TCSG)

4.5.2p1. Procedure - Miscellaneous Leave (TCSG)

4.5.2p2. Procedure - Leave Donation (TCSG)

4.5.2p2.a1. Attachment - Request to Solicit Leave Donation Form (TCSG)

4.5.2p2.a2. Attachment - Solicitation for Leave Donations Notice Form (TCSG)

4.5.2p2.a3. Attachment - Leave Donation Authorization Form (TCSG)

4.5.2p3. Procedure - Court Leave (TCSG)

4.5.2p4. Procedure - Annual, Sick and Personal Leave (Accrued Leave) (TCSG)

4.5.2p4.a1. Attachment - Selection of Payment Option for Injury or Serious Illness (TCSG)

4.5.2p5. Procedure - Authorized and Contingent Leave of Absence Without Pay (TCSG)

4.5.2p5.a1. Attachment - GTLI Continuation while on Leave without Pay (TCSG)

4.5.2p5.a2. Attachment - Employer's 1st Report Injury/Occupational Disease (WC1) (TCSG)

4.5.2p5.a3. Attachment - Notice of Payment or Suspension of Benefits Form (WC2) (TCSG)

4.5.2p5.a4. Attachment - Request to Continue Health Benefits during Leave w/o Pay (TCSG)

4.5.2p6. Procedure - Military Leave (TCSG)

4.5.2p5.a4. Attachment - Request to Continue Health Benefits during Leave w/o Pay (TCSG)

4.5.2p6.a1. Attachment - Your Rights Under USERRA Notice (TCSG)

4.5.3. Policy - Holidays (TCSG)

4.5.3p. Procedure - Holidays (TCSG)

OTC Procedure - Official Holidays

4.6.1. Policy - Medical and Physical Examination Program (MAPEP) (TCSG)

4.6.1p. Procedure - Medical and Physical Examination Program (MAPEP) (TCSG)

4.1.1p1.a5. Attachment - Form MS 10-500-Health Information Checklist (TCSG)

4.1.1p1.a6. Attachment - Form MS 10-56-Medical Findings (TCSG)

4.1.1p1.a7. Attachment - Form MS 51-03 General Information (TCSG)

4.6.1p.a1. Attachment - MAPEP Category for TCSG Jobs (Excel Spreadsheet) (TCSG)

4.6.1p.a2. Attachment - Form MS 10-52- Medical History Report (TCSG)

4.6.1p.a3. Attachment - Form MS 10-55- Memo to Examining Physician (TCSG)

4.6.1p.a4. Attachment - Form MS 10-57- Medical Exam Report to Employing Agency (TCSG)

4.6.1p.a5. Attachment - Specialized Guidelines for Category 5 Jobs (TCSG)

4.6.2p. Procedure - Reasonable Accommodations in Employment (TCSG)

4.6.2p.a1. Attachment - Reasonable Accommodation Request Form (TCSG)

4.6.2p.a2. Attachment - Medical Info Request Letter (TCSG)

4.6.2p.a3. Attachment - Medical Info Request Form (TCSG)

4.6.2p.a4. Attachment - Authorization to Release Info Form (TCSG)

4.6.2p.a5. Attachment - Interactive Disability Accommodation Document (TCSG)

4.6.2p.a6. Attachment - Essential and Marginal Job Function Analysis Worksheet (TCSG)

4.6.2p.a7. Attachment - FAQ-Applicants and Employees (TCSG)

4.6.2p.a8. Attachment - FAQ-Supervisors and Managers (TCSG)

4.6.2p.a9. Attachment - Reasonable Accommodation Review Form (TCSG)

4.7. Employee Travel

4.7.1. Policy - Travel (TCSG)

4.7.2p. Procedure - Driver Qualification (TCSG)

4.7.2p.a1. Attachment - Driver Acknowledgement Form (TCSG)

4.7.2p.a1. Attachment - Driver Notification Form (TCSG)

4.7.2p.a1. Attachment - Driver Safety Tips (TCSG)

4.7.2p.a1. Attachment - Supervisor's Accident Follow-up Checklist (TCSG)

4.7.2p.a1. Attachment - Driver's History Consent Form (TCSG)

4.8. Drug/Alcohol Free Workplace

4.8.1. Policy - Drug-Free Workplace (TCSG)

4.8.1p1. Procedure - Non-Federally Regulated Drug and Alcohol Testing (TCSG)

4.8.1p1.a1. Attachment - Pre-Employment Drug Testing Acknowledgment Statement (TCSG)

4.8.1p1.a2. Attachment - Sample Letter - Pre-Employment Drug Test Notification (TCSG)

4.8.1p1.a3. Attachment - Reasonable Suspicion Drug Incident Form (TCSG)

4.8.1p1.a4. Attachment - Sample Memo - Random Drug Test (TCSG)

4.8.1p1.a5. Attachment - Screening Log - Pre-Employment Drug Test (TCSG)

4.8.1p1.a6. Attachment - Screening Log - Random Drug Test (TCSG)

4.8.1p1.a7. Attachment - Sample Letter - Separation for Refusal of Drug Test (TCSG)

4.8.1p1.a8. Attachment - Sample Letter - Withdraw Employment Offer Based on Drug Test(TCSG)

4.8.1p1.a9. Attachment - Sample Letter - Drug Test Results - Leave w/o Pay (TCSG)

4.8.1p1.a10. Attachment - Sample Letter Separation Based on Positive Drug Test (TCSG)

4.8.1p2. Procedure - Federally Regulated Positions Drug and Alcohol Testing (TCSG)

4.8.1p2.a1. Attachment - Pre-Employment Controlled Substance Testing Acknowledgement (TCSG)

4.8.1p2.a2. Attachment - Pre-Employment Alcohol & Controlled Substance Test Statement (TCSG)

4.8.1p1.a3. Attachment - Reasonable Suspicion Drug Incident Form (TCSG)

4.8.1p2.a3. Attachment - Release Information Form for Safety Sensitive (CDL) Positions (TCSG)

4.8.1p2.a4. Attachment - Sample Letter - Pre-Employment Controlled Substance Testing (TCSG)

4.8.1p2.a5. Attachment - Reasonable Suspicion Alcohol/Drug Incident Form (TCSG)

4.8.1p2.a6. Attachment - Sample Memo - Random Drug Test Selection (TCSG)

4.8.1p2.a7. Attachment - Screening Log - Pre-Employment Drug & Alcohol Testing (TCSG)

4.8.1p2.a8. Attachment - Screening Log - Random Drug Test (TCSG)

4.8.1p2.a9. Attachment - Screening Log - Random Alcohol Test (TCSG)

4.8.1p2.a10. Attachment - Sample Letter - Alcohol Test Results Unauthorized Leave w/o Pay (TCSG)

4.8.1p2.a11. Attachment - Sample Letter - Separation for Refused Alcohol Test (TCSG)

4.8.1p2.a12. Attachment - Sample Letter - Withdrawal of Employment Offer Based on Substance Test (TCSG)

4.8.1p2.a13. Attachment - Sample Letter - Separation Based on Positive Drug Test (TCSG)

4.8.1p2.a14. Attachment - Screening Log - Reasonable Suspicion Drug (TCSG)

4.8.1p2.a15. Attachment - Screening Log - Reasonable Suspicion Alcohol (TCSG)

4.8.1p2.a16. Attachment - Sample Memo - Random Alcohol Test Selection (TCSG)

4.8.1p2.a17. Attachment - Basic Information - Alcohol & Drugs (TCSG)

4.8.1p2.a18. Attachment - US DOT What Employees Need to Know About Drug & Alcohol Testing (TCSG)

4.8.1p2.a19. Attachment - US DOT Appendix H to Part 40 - Data Collection Form (TCSG)

4.9. Employee Compensation and Related Benefits

4.9.1. Policy - Retirement (TCSG)

4.9.1p. Procedure - Retirement (TCSG)

4.9.2. Policy - Flexible Benefits Program (TCSG)

4.9.3. Policy - Tuition Remission and Reimbursement for Approved Staff Development (TCSG)

4.9.4. Policy - Employee Assistance Program (TCSG)

4.9.4p. Procedure - Employee Assistance Program (TCSG)

4.9.4p.a1. Attachment - Employee Assistance Management Referral Form (TCSG)

4.9.4p.a2. Attachment - Employee Assistance - EAP Services Scope and Description (TCSG)

4.9.5. Policy - Staff Development (TCSG)

4.9.5p. Procedure - Staff Development (TCSG)

OTC Procedure - Professional Development

4.9.6. Policy - Defense and Indemnification (TCSG)

4.9.6p. Procedure - Defense and Indemnification (TCSG)

4.9.7. Policy - Payroll Deductions (TCSG)

4.9.7p. Procedure - Payroll Deductions (TCSG)

4.9.8p. Procedure - Direct Deposit of Pay (TCSG)

4.9.8p.a1. Attachment - Direct Deposit Form-Colleges (TCSG)

4.9.8p.a2. Attachment - Direct Deposit Form-System Office (TCSG)

4.9.8p.a3. Attachment - Direct Deposit Notification Form-Colleges(TCSG)

4.9.8p.a4. Attachment - Direct Deposit Notification Form-System Office (TCSG)

4.9.8p.a5. Attachment - Direct Deposit Exemption Form-Colleges(TCSG)

4.9.8p.a6. Attachment - Direct Deposit Exemption Form-System Office (TCSG)

4.9.9. Policy - Workers' Compensation and Return to Work (TCSG)

4.9.9p. Procedure - Workers' Compensation - Reporting an Accident (TCSG)

4.9.9p.a1. Attachment - DOAS Employee Injury Report Form (TCSG)

4.9.9p.a2. Attachment - DOAS Supervisor's Accident Investigation Form (TCSG)

4.9.9p.a3. Attachment - DOAS Telephonic Reporting Instructions (TCSG)

4.9.9p.a4. Attachment - DOAS Georgia Activity Analysis Form (TCSG)

4.9.9p.a5. Attachment - TCSG Incident Form (TCSG)

4.9.9p.a6. Attachment - Transitional Employment Plan (TCSG)

4.9.9p.a7. Attachment - Job Function Analysis Worksheet (TCSG)

4.9.9p.a8. Attachment - Transitional Employment Tracking Form (TCSG)

4.9.9p.a9. Attachment - DOAS Leave Election Form (TCSG)

4.9.10. Policy - Promotions (TCSG)

5.1. Administration

5.1.1p. Procedure - Academic Freedom (TCSG)

OTC Procedure - Academic Freedom

5.1.2. Policy - General Program and Program Specific Standards (TCSG)

5.1.2.a1. Attachment - General Program Standards (TCSG)

OTC Procedure - Class Schedules

OTC Procedure - Credit Hour

OTC Procedure - Work Ethics in the Curriculum

OTC Procedure - Library Materials Selection

OTC Procedure - Proctoring

OTC Procedure - Student Course Evaluations

OTC Procedure - Posthumous Honorary Associate Degree, Diploma and Certificate

5.1.2p. Procedure - Business Affiliation Agreements (TCSG)

OTC Procedure - Uniforms

5.1.2p.a1. Attachment - Healthcare Affiliation Sample Agreement (TCSG)

5.1.2p.a2. Attachment - Childcare Affiliation Sample Agreement (TCSG)

5.1.2p.a3. Attachment - Internship Sample Agreement (TCSG)

5.1.2p.a4. Attachment - Legal Services Letter to Affiliates (TCSG)

5.1.2p.a5. Attachment - Sample Student Acknowledgment for Placement in Childcare Facility (TCSG)

5.1.3. Policy - Technical Advisory Committees (TCSG)

OTC Procedure - Advisory Committees

5.1.4. Policy - Service Delivery Areas (TCSG)

5.1.5. Policy - Technical College Calendars (TCSG)

5.1.5.a1. Attachment - Commissioner's College Calendar Parameters (TCSG)

OTC Procedure - College Calendar

5.1.6. Policy - Structure of Associate Degree, Diploma, and Technical Certificate of Credit Programs (TCSG)

5.1.6p. Procedure - Structure of Associate Degree, Diploma, and Technical Certificate of Credit Programs (TCSG)

5.1.7. Policy - Warranty of Degree, Diploma, and Technical Certificate of Credit Graduates (TCSG)

5.1.7p. Procedure - Warranty Claim (TCSG)

5.1.7p.a1. Attachment - Guarantee of Training to Employer Form (TCSG)

5.1.8. Policy - Articulation and Transfer (TCSG)

5.1.8p. Procedure - Articulation and Transfer (TCSG)

OTC Procedure - Advanced Placement

5.1.9. Policy - Program Approval and Termination (TCSG)

5.1.9p. Procedure - Program Approval and Termination (TCSG)

5.1.10. Policy - College Campuses (TCSG)

5.1.10p. Procedure - College Campuses (TCSG)

5.1.10p.a1. Attachment - New Campus Request (TCSG)

5.1.11. Policy - Live Work Projects (TCSG)

5.1.11p. Procedure - Live Work Projects (TCSG)

OTC Procedure - Business Office Procedures for Live Work Projects

OTC Procedure - Automotive Technology Live Work Projects

OTC Procedure - Construction Technology Live Work Projects

OTC Procedure - Cosmetology/Esthetician Live Work Projects

OTC Procedure - Electrical Systems Technology Live Work Projects

OTC Procedure - Funeral Service Education Live Work Projects

OTC Procedure - Heavy Diesel Technology Live Work Projects

OTC Procedure - Hospitality/Culinary Arts Live Work Projects

OTC Procedure - Opticianry Live Work Projects

OTC Procedure - Loss of Property

5.2. Non-Credit Programs

5.2.1. Policy - Non-Credit Instruction (TCSG)

OTC Procedure - Non-Credit Instruction Training Services

5.2.2. Policy - Quick Start (TCSG)

5.2.3. Policy - Programs for Adult Education (TCSG)

5.2.4. Policy - High School Equivalency (HSE) Testing and Diplomas (TCSG)

5.2.5. Policy - Credit-Bearing High School Equivalency and Diploma Programs (TCSG)

5.2.6. Policy - Student Discipline within Adult Education Programs (TCSG)

5.2.7. Policy - Remedies for Program Non-Compliance within Adult Education Programs (TCSG)

5.2.8. Policy - Requirements for Establishing GED® or HiSET ® Testing Centers (TCSG)

5.2.9. Policy - Requirements for Establishing a Career Plus High School Program (TCSG)

5.3.1. Policy - Academic Governance (TCSG)

5.3.1p. Procedure - Academic Governance (TCSG)

OTC Procedure - Faculty Role in Governance

6.1. Student Equity

6.1.1. Policy - Unlawful Harassment and Discrimination of Students (TCSG)

6.1.1p. Procedure - Unlawful Harassment and Discrimination of Students (TCSG)

6.1.1p.a1. Attachment - Sources of Counseling, Advocacy Support (TCSG)

6.1.1p.a2. Attachment - TCSG Usage for Statement of Equal Opportunity (TCSG)

6.1.2p. Procedure - Sexual Harassment and Misconduct (TCSG)

6.2. Admissions

6.2.1. Policy - Admissions (TCSG)

6.2.1p. Procedure - Admissions Requirements (TCSG)

OTC Procedure - Learning Support

OTC Procedure - Repetition of Courses for Competitive Admission Programs

OTC Procedure - Readmission to Competitive Admission Programs

OTC Procedure - Student Assessment

6.2.1p2. Procedure - Placement Requirements (TCSG)

6.2.2. Policy - Residency (TCSG)

6.2.2p. Procedure - Residency (TCSG)

6.3. Student Records

6.3.1. Policy - Student Records (TCSG)

6.3.1p1. Procedure - Student Records (TCSG)

6.3.1p2. Procedure - Definition of Directory Information (TCSG)

OTC Procedure - Distance Education Student Privacy

6.3.2p. Procedure - Student Records Retention Schedule (TCSG)

6.4. Student Life

6.4.1. Policy - Student Handbooks (TCSG)

6.4.1p. Procedure - Summary of Student Notification Requirements (TCSG)

OTC Procedure - Books and Supplies

OTC Procedure - College Catalogs

6.4.2. Policy - Student Housing (TCSG)

6.4.2p. Procedure - Residence Hall Room Entry and Search (TCSG)

6.4.3. Policy - National Emergencies (TCSG)

6.4.3p. Procedure - National Emergencies (TCSG)

6.5. Student Academics

6.5.1. Policy - Academic Standards, Evaluations, and Appeals (TCSG)

6.5.1p. Procedure - Academic Standards, Evaluations, and Appeals (TCSG)

OTC Procedure - Academic Standards, Evaluations, and Appeals

6.5.2. Policy - Student Grade Point Average (TCSG)

6.5.2p. Procedure - Student Grade Point Average (TCSG)

6.5.2p2. Procedure - Dual Achievement Program (TCSG)

OTC Procedure - Grading System

6.5.3p. Procedure - Student Grievance (TCSG)

6.6.1. Policy - Student Tuition and Fees (TCSG)

6.6.1p. Procedure - Student Tuition and Fees (TCSG)

6.6.1p.a1. Attachment - Reciprocity Agreement with Alabama (TCSG)

OTC Procedure - Student Tuition and Fees

6.6.2. Policy - Student Activity Fund (TCSG)

6.6.2p. Procedure - Student Activity Fund (TCSG)

6.6.3p. Procedure - Student Organization and Club Accounts (TCSG)

OTC Procedure - Fundraising Request

6.6.4. Policy - Satisfactory Academic Progress (TCSG)

OTC Procedure - Satisfactory Academic Progress Requirements for Financial Aid

OTC Procedure - Attendance

6.7.1. Policy - Drug-Free Schools and Communities Act (TCSG)

6.7.1.a1. Attachment - Checklist for Drug Prevention Compliance (TCSG)

6.7.2p1. Procedure - Student Discipline (TCSG)

6.7.2p1.a1. Attachment - Student Conduct Complaint Form (TCSG)

6.7.2p1.a2. Attachment - Disciplinary Sanction Appeal Form (TCSG)

6.7.2p2. Procedure - Student Conduct Codes (TCSG)

OTC Procedure - Student Dress Code

6.8. Student Activities

6.8.1. Policy - Field Trips (TCSG)

6.8.1p. Procedure - Field Trips (TCSG)

6.8.1p.a1. Attachment - Assumption of Risk -Release of Liability Agreement Form (TCSG)

OTC Procedure - Field Trips

6.8.2. Policy - Student Accident Insurance (TCSG)

6.8.3. Policy - Student Athletics (TCSG)

6.8.3p. Procedure - Student Athletics (TCSG)

6.8.4. Policy - Free Speech (TCSG)

6.8.4p. Procedure - Free Speech (TCSG)


7.1.1. Policy - Technical College System of Georgia Department of Public Safety (TCSG)

7.1.1p1. Procedure - Emergency Preparedness (TCSG)

7.1.1p2. Procedure - Business Continuity Planning (TCSG)

7.1.1p3. Procedure - Exposure Control Training (TCSG)

7.1.1p4. Procedure - Hazard Communication (TCSG)

7.1.1p5. Procedure - Clery Act Compliance (TCSG)

7.1.1p6. Procedure - Mutual Aid (TCSG)

7.1.2. Policy - Technical College System of Georgia Department of Public Safety Standard Operating Procedure Manual (TCSG)

Chapter 1 - Introduction and General Provisions
Chapter 2 - Agency Goals
Chapter 3 - Organization and Administration
Chapter 4 - Training
Chapter 5 - Conduct
Chapter 6 - Uniform Dress Code
Chapter 7 - Arrests
Chapter 8 - Property and Evidence
Chapter 9 - Juveniles
Chapter 10 - Missing Persons
Chapter 11 - Consular and Diplomatic Immunity
Chapter 12 - Mental Health Crisis and Persons of Diminished Capacity
Chapter 13 - Search and Seizure
Chapter 14 - Firearms
Chapter 15 - Use of Force
Chapter 16 - Vehicle Operations
Chapter 17 - Communications
Chapter 18 - Records Information Management
Chapter 19 - Patrol Vehicle Videos, Body-Worn Cameras, and Electronic Devices
Chapter 20 - Unmanned Aerial Systems
Chapter 21 - Patrol Function
Chapter 22 - Investigative Function
Chapter 23 - Bias-Based Profiling
Chapter 24 - Unusual Occurrences and Tactical Responses
Chapter 24 - Appendix TCSG Building Emergency Plan
Chapter 25 - Bloodborne/Airborne Pathogens and Other Infectious Diseases